Reporting Adverse Incidents

The School of Dental Medicine does not tolerate harassment, discrimination or mistreatment in any form. If you are a student who has experienced or witnessed unprofessional or inappropriate behavior, intolerance, or illegal discrimination, we recommend you follow the outlined guidelines below to ensure a safe and inclusive environment for everyone.

Reporting Unprofessional or Inappropriate Behavior

Behavior in the classroom/clinic may fall short of the legal standard for sexual harassment but still be experienced as unprofessional and/or inappropriate. A student may be harmed by interactions or experiences with an individual who did not intend to injure, harm, or harass them. Students may also witness inappropriate and/or unprofessional behavior. In these situations, SDM recommends students follow any of the following procedures to report these incidents:

Direct Reporting

  1. If you do not feel comfortable addressing the concern directly with the individual, we encourage you to report any incidents to your supervising faculty member or program director. 

  2. If you do not feel comfortable addressing the concern with your supervising faculty member or program director, you may contact a representative of the SDM Equity, Diversity, and Inclusion (EDI) committee. Student representatives from each class, as well as faculty and staff representatives are prepared to receive concerns/feedback and direct those concerns to the appropriate party1. For an updated list of our EDI Committee members, please visit the SDM EDI website.

Anonymous Reporting

  1. If you do not feel comfortable addressing the concern directly, you may share your concern/feedback anonymously via the linked google form. Do NOT enter any patient identifying information beyond what is required in the template fields. Submission of your report indicates agreement to comply with HIPPA regulations. The Assistant Dean for Equity, Diversity, and Inclusion will review these entries and direct the concern to the appropriate party1,2
  2. In situations where you prefer to place an anonymous report in confidence, outside of the School of Dental Medicine, you are encouraged to submit a report via EthicsPoint, a confidential reporting service. Do NOT enter any patient identifying information beyond what is required in the template fields. Submission of your report indicates agreement to comply with HIPPA regulations. 
    Reports will be sent to UB by EthicsPoint anonymously and confidentially. EthicsPoint makes these reports available only to specific individuals within the University who are charged with evaluating the report, based on the type of violation and location of the incident. Each of these report recipients has had training in keeping these reports in the utmost confidence. Visit www.buffalo.ethicspoint.com or call 844-678-0455 for more information.

Reporting Acts of Intolerance

In other situations, a student may be intentionally injured, harmed or harassed through acts of intolerance based on their race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status or ex-offender status.

We encourage reporting from all students who have experienced or witnessed incidents that intend to injure, harm or harass as outlined on the University Student Life Gateway website.

  • In the case of physical confrontation or injury resulting from a bias-related incident, or threats of physical violence, contact University Police immediately at 716-645-2222.
  • For all other bias-related incidents, call Student Life at 716-645-2982.

Reporting Illegal Discrimination

The University makes a clear distinction between bias-related incidents prompted by intolerant behaviors and illegal discrimination based on issues of sex, race, ethnicity, national origin, religion, disability, sexual preference, sexual orientation, marital status, and veteran status. Matters of illegal discrimination are handled by the Office of Equity, Diversity & Inclusion. If you believe you have been discriminated against because of your sex, race, ethnicity, national origin, religion, disability, sexual preference, sexual orientation, marital status or veteran status, or witnessed illegal discrimination of others, contact the Office of Equity, Diversity & Inclusion, 406 Capen Hall, at 716-645-2266 for an appointment to report an incident. The investigatory process is outlined in full on the EDI website.

Footnotes

[1] For concerns shared through internal SDM networks (points 1a and 2a above), the Assistant Dean for Equity, Diversity, and Inclusion will direct the concern to the appropriate party when confidentiality and other legal obligations require it, including, for example, leadership within the School of Dental Medicine, Human Resources, or the UB Office of Equity, Diversity, and Inclusion. For HR related matters, the department chair and HR will meet with the faculty member to address concerns based on their nature and to ensure reporter anonymity. Interventions can range from counselling, targeted training, warning and in some serious situations, discipline including separation.

[2] It is important to note that UB SDM continuously updates trainings, policies, and evaluation mechanisms that uplift student voices and ensures UB SDM is an inclusive and safe space for everyone. We welcome and encourage student feedback that results in equity- and justice-oriented systems and structures.