Create Your Email Signature

If you follow our guidelines — and pay special attention to our instructions on hyperlinking — your email signature has the potential to bolster your online presence and strengthen communication with your contacts.

If you’re a faculty member, this is how your email signature might look:

Michael R. Markiewicz, DDS, MD, MPH
Professor and Chair; Feagans Endowed Chair
Department of Oral and Maxillofacial Surgery
Co-Director-Cleft and Craniofacial Team, Craniofacial Center of Western New York
Associate Dean for Hospital Affairs
112 Squire Hall
School of Dental Medicine
University at Buffalo
Buffalo, NY 14214
(716) 829-6230
mrm25@buffalo.edu

Areas of Your Signature

Your signature should have two areas that convey important information to your contacts: 

The first area should include your name and terminal degree, your UB in-house title, and your department. Include your division, if applicable. If you hold additional professional titles, include them in the first area of your signature.

The second area of your signature is the place to list your address, phone numbers, and UB email address. 

Be sure to include a line that says “School of Dental Medicine” in your signature. You can place it under your department in the first area, or include it below your address in the second area.

Use Hyperlinks

When you include hyperlinks in your signature, every email you send becomes an opportunity for your contacts to visit Web pages that contain rich information.

We recommend that you:

• Link your name to your faculty profile. Your faculty profile is a powerful tool that — if updated regularly — can convey meaningful information about you to your contacts. 
• Find your department’s website and link your department’s name to it. This allows your contacts quick access to your department’s training, research, facilities, and faculty.
• Include hyperlinks to the School of Dental Medicine and the university’s website.

If you include additional professional titles in your signature, include links to affiliated websites. For example, if you direct a UB fellowship or doctoral program, link to your program’s website, offering your contacts the chance to learn more about UB training opportunities.

Maintain Professionalism

Your email signature is an element of your professional profile and helps brand the School of Dental Medicine and its programs. To ensure that your signature looks polished and appropriate:

• Use Arial in 10-point font.
• Avoid nonstandard, ornamental, and script fonts such as Comic Sans, Papyrus, Impact, and Brush Script MT.
  
• Place degrees and certifications directly after your name.
• Exclude links to personal pages that do not represent your work with, or at the university.
• Exclude personal quotations, philosophical statements, social media links, and images.